How To Insert Charts in PowerPoint

Introduction

A chart is a tool that can be used to visually communicate data. Displaying charts in PowerPoint allows your audience to see the meaning behind the numbers and makes it much easier to show comparisons and trends. You will learn how to insert charts and customize them in this session so that they can convey information clearly.

Inserting charts

For entering chart data, PowerPoint uses an Excel worksheet as a placeholder. As a result, whenever you insert or edit a chart in PowerPoint, an Excel window will open automatically.

To insert a chart

Click the Insert tab
Pick the Insert Chart command under the Illustrations Group. The Insert Chart dialogue box will be displayed.
Choose a category from the left pane of the dialogue box and examine the charts in the center. If you're not sure which chart is right for you, take a look at the interactive on the previous page.
· Choose the desired chart.
· Select OK. An Excel window with a placeholder for your data will open.
If a slide layout has a content placeholder, you can also insert a new chart by clicking the Insert Chart command.

To enter chart data

The information in the Excel spreadsheet is placeholder source data that you will replace with your own. The PowerPoint chart is created using the Excel source data.
To increase or decrease the data range for rows and columns, click and drag the lower-right corner of the blue line. The chart will only display the data enclosed by the blue lines.
Excel should be closed. There is no requirement to save the spreadsheet. The PowerPoint chart will be updated with the new source data.
You can change the data in your chart at any time by selecting it and clicking the Edit Data command in the Data group on the Chart Tools Design tab.

To switch row and column data

When you create a chart, the data may not always be grouped correctly. The Book Genre Sales statistics are grouped by genre in the clustered column chart below on the left, with a column for each year. However, you could change the row and column data so that the chart groups the statistics by year, with columns for each genre, as shown on the right. The chart in both cases contains the same data; it's just organized differently.
Choose the chart.
In the Data group, select the Edit command from the Chart Tools Design tab. The Excel placeholder will be displayed.
Return to your PowerPoint presentation. In the Data group, select the Switch Row/Column command.
The data will be adjusted by the chart.

To change the chart layout

Go to the Chart Tools Design tab by navigating.
· In the Chart Layouts group, click the More drop-down arrow to see all of the available layouts.
· Choose the desired layout
· The chart will be updated with the new layout.
To change the chart style:
· Navigate to the Chart Tools Design tab.
· In the Chart Styles group, click the More drop-down arrow to see all of the available styles.
· Choose the desired style.
· The chart will be updated to reflect the new look.

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